Webexpenses  

Webexpenses Digital Receipts

Webexpenses offers powerful OCR (optical character recognition) technology that automatically extracts text from scanned receipts, making them easier to manage and process. This smart scanning feature quickly converts paper receipts into a digital form, eliminating the need for manual entry and saving time and effort.

Webexpenses Mileage Tracking

Webexpenses includes point-to-point verification. This means that you can be sure that no fraudulent claims are being made against your account. So not only is our tracker simple and straightforward to use, it's also highly secure.

Webexpenses Credit Card Management

Import credit card spend that auto matches receipts against spend items for faster and simpler reconciliations. Help your employees manage their corporate credits cards with our expense automation solutions.

Webexpenses Petty Cash Management

One of the main ways that businesses can take control of their petty cash is by simplifying reconciliation processes with a better way to handle smaller expenses. This can be done by implementing an automated system, like Webexpenses that will streamline the entire process.

Seamless Integration

Webexpenses offers seamless integration with some of the most popular accounting packages, including Netsuite, QuickBooks, and Xero. This means that data is automatically transferred between the two systems, making expense management accurate and effortless.

Automated Expense Reporting

Webexpenses offers powerful reporting tools and a smartphone app that combines to create a one-stop solution, proactively provide transparency to the expenses. Efficiently send expense reports to approvers and have them paid out in minutes.

Compliance

Webexpenses offers powerful policy checking and automated alerts to ensure that your employees are always following your company's expense policy. This helps to root out any suspicious, inaccurate, or fraudulent expenses, and keeps your finances in check.

Security

Keep your information safe with a system designed to meet the most stringent standards. Real-time monitoring, automated policy checks and SSO (Single Sign-On) deliver safety and security.

Automated Invoice Matching

OCR technology makes uploading invoice data simple – automatically matching details to your suppliers.  Supplier data is then automatically populated into NetSuite, saving time and reducing the potential for human error. Eliminate manual data entry.

Maximise Efficiency

Template your tax code and approver settings for instant matching – removing the need to manually rekey information. Supplier invoice data is automatically checked against your purchase order and goods receipt, so you can be sure that the correct invoices are being processed.

Quick Delivery

System automatically identifies the right approvers for each invoice – coded invoices instantly ready to be viewed and approved online.  In today's fast-paced world, it's more important than ever to streamline your company's finances.

Integrated Processing

Validated invoices are delivered directly into your accounting software, including a reference number to ensure full visibility and audit trail.

Multi-format Support

Easily process, upload, and track a variety of invoice formats including PDF, Excel, Word, and even paper-based invoices.

Real-time visibility over supplier invoice life cycle 



The real-time visibility over supplier invoice life cycle can help the finance team to have more control over the process and get the invoices approved quickly. With an automated system, there is less potential for human error, and the system can grow and evolve with the company.

Accelerating the purchase order to supplier invoice approval process 



Streamline your AP processes by automating the capture, workflow and approval processes of your employee expenses.  Webexpenses has been designed to reduce the time taken to process supplier invoices.

Reduced need for manual handling

Processing supplier invoices can be a laborious and time-consuming task. Automating this process with Webexpenses can remove up to 90% of the manual handling tasks, making the process faster and simpler.

Reducing the potential for human error



One of the main benefits of automating your company's expenses with a system like Webexpenses is the reduction of human error. With an automated system in place, you can be sure that the correct invoices are being processed, and that the data is being captured accurately. This can save time and ensure compliance with company policy.

Automating tax code and approver settings



The tax code and approver settings can be automated with Webexpenses, making the process simpler and faster. This will save time and reduce the potential for human error. Automating these settings will also ensure compliance with company policy.

Instant matching of coded invoices against purchase orders and goods receipts

When the invoices are coded, they can be matched against the purchase orders and goods receipts automatically. This will save time and ensure that the correct invoices are being processed.