The Advantages of Partnering with a Payroll Bureau

Time and Cost Savings

Outsourcing your payroll functions can save you significant time and money. Processing payroll in-house involves many steps, from data entry to tax filing and triaging employee inquiries. By outsourcing these tasks to a payroll bureau, you can eliminate the need for hiring and training an internal payroll team, and pass responsibility for managing payroll software updates and upgrades to a qualified third party. With a payroll bureau handling your payroll, you can focus on more important aspects of your business, such as revenue generation and employee development.

Scalability and Flexibility

As your business grows, so too does the complexity of your payroll. From managing the administration that comes with hiring new employees to ensuring their pay profiles are correctly configured, payroll management for fast growing companies can become overwhelming. A payroll bureau can provide the scalability and flexibility you need to accommodate changes in your workforce. They have the infrastructure and technology in place to handle increasing payroll volumes and to adapt to your changing needs. Whether you need to process payroll for a few employees or a few hundred, a payroll bureau can scale their services accordingly, saving you from the hassle of managing payroll growth on your own.

Comprehensive Payroll Services Giving You Flexibility and Peace of Mind

When you partner with a payroll bureau, you gain access to a range of comprehensive payroll services. These services go beyond just processing your payroll and can provide you with a complete solution for managing your employees' compensation and benefits. Here are some of the services you can expect from a payroll bureau, like TeamBlueSky:

Timesheet Checks

Time Sheets are one of the most important components of payroll, and getting them right is critical to the rest of the process. An outsourced payroll provider can provide you with simple timesheet management options and ensure that they are completed correctly before any payroll is processed. 

• Timesheet management
• Timesheet accuracy validation
• Timesheet approval checks

Payroll Processing

A payroll bureau will handle the entire payroll process for you, from calculating employee wages and salaries to deducting taxes and other withholdings. They will ensure that your employees are paid accurately and on time, taking care of tasks such as:

• Calculating gross wages
• Deducting taxes, social security contributions, and other withholdings
• Processing bonuses, commissions, and overtime
• Generating pay stubs and direct deposit statements

Tax Filing and Compliance

Another important aspect of payroll management is tax filing and compliance. By outsourcing tax filing and compliance tasks to a payroll bureau, you can have peace of mind knowing that your payroll taxes are being handled correctly and that you are in compliance with all relevant tax laws. 

• Withholding tax for employees
• Filing quarterly and annual payroll tax reports
• Generating W-2 forms for employees
• Ensuring compliance with tax laws and regulations

Employee Self-Service (ESS)

Employee self-service portals, like MyPay by Infinet Cloud are becoming increasingly popular in today's digital age. If you are using NetSuite and ICS Payroll, TeamBlueSKy can provide you with an ESS platform that allows your employees to access and manage their payroll information online. This includes features such as:

• Viewing pay stubs and tax forms
• Updating personal information
• Requesting time off
• Accessing benefits information

Offering an ESS platform can improve employee satisfaction and reduce administrative tasks for your HR department.

Reduced Compliance Risks

Managing payroll involves complying with various tax laws and regulations. By partnering with a payroll bureau, you can mitigate compliance risks and avoid penalties associated with late or incorrect payroll filings.

Time Savings

Outsourcing payroll frees up valuable time for you and your team to focus on other core business activities. With the burden of payroll processing lifted, you can invest time and resources in growing your business and serving your customers.



Cost Savings 

While outsourcing payroll comes with a cost, it can actually save you money in the long run. By reducing errors, avoiding compliance penalties, and streamlining processes, you can optimise your payroll operations and minimise financial risks.

Choosing the Right Payroll Bureau

When it comes to choosing a payroll bureau to handle your company's payroll needs, it's crucial to find the right partner. The right payroll bureau can make all the difference in ensuring accurate and timely payroll processes, along with staying compliant with ever-changing payroll laws. Here are some key factors to consider when choosing the right payroll bureau:

Assessing Expertise and Experience

Industry Knowledge

Look for a payroll bureau that has experience working with companies in your industry. This ensures that they understand the specific payroll requirements and challenges that your business may face.

Expertise in Payroll Technology like NetSuite and Infinet Cloud

In today's digital age, it's important to work with a payroll bureau that is up-to-date with the latest payroll technology. They should have a robust payroll software system that can handle all aspects of payroll processing efficiently.

Accreditations and Certifications

Check if the payroll bureau has any relevant accreditations or certifications. This indicates that they have met certain standards and follow best practices in the payroll industry.

Evaluating Client Support Services

Responsiveness and Accessibility

It's essential to work with a payroll bureau that provides responsive and accessible client support. They should be readily available to answer your queries and address any concerns or issues that may arise.

Dedicated Account Manager

Having a dedicated account manager can be invaluable in ensuring smooth communication and efficient handling of your payroll needs. They can act as a single point of contact for all your payroll-related queries and requirements.

Client References and Testimonials

Don't hesitate to ask for client references or read testimonials from existing clients. This can give you insights into the payroll bureau's track record of client satisfaction and the quality of their services.

Choosing the right payroll bureau is an important decision for your business. By considering the factors mentioned above, you can find a payroll partner that aligns with your business needs and helps streamline your payroll processes while ensuring compliance and data security. Remember, outsourcing your payroll to a reliable and experienced payroll bureau can save you time, reduce administrative burden, and ultimately contribute to the overall success of your business.

Conclusion

Partnering with a payroll bureau can offer numerous advantages for businesses of all sizes. From the expertise and compliance that comes with outsourcing to the time and cost savings, there are plenty of reasons to consider working with a payroll bureau. 

By partnering with a payroll bureau, you can offload the administrative burden of payroll management. This means handling employee inquiries and issues becomes the responsibility of the bureau, allowing your HR team to focus on more strategic tasks.

When choosing a payroll bureau, it is important to assess their expertise, experience, compliance practices, and data security measures. Additionally, evaluating their client support services can give you an idea of the level of assistance and responsiveness you can expect.

Overall, the benefits of partnering with a payroll bureau extend beyond just cost savings. Improved efficiency, accuracy, data security, and compliance are all invaluable advantages that can positively impact your business. So, consider working with a payroll bureau and reap the rewards of outsourcing your payroll management.

Frequently Asked Questions