Making a Seamless Switch to ZonePayroll for NetSuite

The adaptability of ZonePayroll (formerly Infinet Cloud Payroll) empowers you to set up and modify deductions, benefits, earnings, and more, saving time and ensuring accuracy. ZonePayroll (formerly Infinet Cloud Payroll) doesn't offer a one-size-fits-all solution; it provides a tailored payroll process that perfectly aligns with your business's distinct characteristics.

Step-by-Step Instructions for a Smooth Switch from Xero Payroll

Analysing Current Payroll Needs

Begin the transition process by thoroughly evaluating your current payroll system. Review existing procedures to identify areas that need improvement or have recurring issues. Engage different departments and employees to gain insights into how well the current system serves your business needs.

Understanding ZonePayroll Features

After understanding your organisation's payroll needs, delve into the features of ZonePayroll (formerly Infinet Cloud Payroll). This ensures the system meets your requirements. Engage your ZonePayroll (formerly Infinet Cloud Payroll) implementation partner to understand its capabilities. Explore features through product demos, webinars, and live testing to uncover any functionality gaps.

Data Preparation and Migration

Gain confidence in ZonePayroll (formerly Infinet Cloud Payroll) capabilities before preparing and cleaning payroll data from Xero. Ensure accuracy and consistency for a smooth data import process. Back up current data for historical references. Use ZonePayroll (formerly Infinet Cloud Payroll) tool's integration capabilities to import prepped data seamlessly.

Payroll Settings Configuration

Customise ZonePayroll (formerly Infinet Cloud Payroll) settings to match business requirements. Configure pay periods, payday specifics, overtime rules, tax settings, and benefit deductions. Correctly configured settings ensure automated and accurate calculations, ensuring compliance.

System Testing

Before fully migrating, rigorously test the ZonePayroll (formerly Infinet Cloud Payroll) system. Verify data accuracy, payroll calculations, and expected business procedures. Uncover and resolve potential issues before disrupting live operations.

Employee Communication

Inform employees about impending changes in payroll processing. Conduct regular updates, informational sessions, or training workshops to equip staff with knowledge and confidence to navigate the new system. Gather employee feedback to address any overlooked issues.

Go-Live

After successful testing and resolving concerns, transition to ZonePayroll (formerly Infinet Cloud Payroll). Mark the transition from Xero to ZonePayroll (formerly Infinet Cloud Payroll) within NetSuite. Your organisation can now benefit from the enhanced features of the new payroll system.

Advanced Features of ZonePayroll

Real-time Payroll Calculations

One of the notable features of ZonePayroll (formerly Infinet Cloud Payroll) is its ability to perform real-time payroll calculations. Unlike Xero Payroll, where payroll calculations are performed at intervals or when explicitly requested, ZonePayroll (formerly Infinet Cloud Payroll) keeps an up-to-the-minute view of your payroll situation. 

This means payroll data is consistently updated, allowing for accuracy in tracking payments and deductions. It eliminates the time delay between data entry and availability of updated information. This instantaneous and fluid tracking of changes ensures accurate financial reporting and assists in meeting compliance requirements.

Multi-location Payroll Management

ZonePayroll (formerly Infinet Cloud Payroll) excels in supporting organisations with complex organisational structures, courtesy of its multi-location payroll management feature which sets it apart from Xero Payroll. 

This feature enables businesses operating in multiple locations or subsidiaries to easily manage their payroll seamlessly. It means that pay rules, deductions, contributions, benefits, and taxes can be configured according to region-specific laws and regulations, without the need for multiple systems. This simplifies payroll management and ensures legislative compliance while providing a consolidated view of payroll across all business entities.

Automated Tax Calculations

Yet another appealing feature of ZonePayroll (formerly Infinet Cloud Payroll) is its competency in automating tax calculations. With a few initial inputs, the system is tailored to automatically calculate federal income tax obligations. 

This greatly simplifies the payroll tax management process and ensures accuracy in withholding the right amount of taxes for each employee. This automation not only saves time but also mitigates risks of miscalculations and non-compliance with tax laws. Both the employer and the employees can thereby have peace of mind about the correctness of their tax contributions.

2. Enhancing Accuracy with Time and Attendance Integration

Another crucial functionality available with ZonePayroll (formerly Infinet Cloud Payroll) is the potential to automate time and attendance tracking. By integrating NetSuite’s time tracking tools with the payroll system, businesses can automate the calculation of hours worked, thus eliminating manual timekeeping and data entry for payroll preparation. 

With this feature, accurate and real-time attendance data directly influences payroll calculations, ensuring employees are correctly compensated based on their logged hours of work. This not only improves the accuracy of payroll but also ensures employees are paid correctly and in a timely manner for hours worked, mitigating instances of overpayments and underpayments.

3. Streamlining Benefits Management

ZonePayroll (formerly Infinet Cloud Payroll) further enhances the payroll process by including comprehensive benefits management features. The platform aids in the administration of employee benefits including health insurance, retirement funds, vacations, and sick leave. 

The integration of the benefits administration within the payroll system makes it easier to track and manage employee benefits, effortlessly linking them to payroll. This ensures accurate deduction of benefits from employees' compensation and timely remittance of contributions to relevant parties such as insurance providers. The streamlined benefits management ultimately leads to enhanced payroll system efficiency, improved regulatory compliance, and increased employee satisfaction.

Conclusion

The leap from Xero Payroll to ZonePayroll (formerly Infinet Cloud Payroll) for NetSuite is not just a change, it is an upgrade that brings significant improvement to your organisation in the realm of payroll management processes. Embracing this change as outlined in our comprehensive guide ensures a smooth transition while positioning you to harness the array of unique features provided by ZonePayroll (formerly Infinet Cloud Payroll) within the NetSuite environment.

By choosing ZonePayroll (formerly Infinet Cloud Payroll), you are not just adopting a new service, but integrating a solution that perfectly aligns with your existent NetSuite ecosystem. This synergic cooperation allows for a more streamlined and efficient payroll operation, significantly reducing the need for manual data operations, thus allowing for more focus on your core business operations.

The ultimate goal of this transition is to unlock the full potential of your NetSuite platform. ZonePayroll (formerly Infinet Cloud Payroll), due to its seamless integration, unlocks these potentials by enhancing your operations, improving your financial reporting capabilities, and giving you access to its robust functionalities. Such enhancement gives your organisation a competitive edge and can lead to better business performance.